Seating Chart Wedding Stationery
Everything you need to know about Seating Chart Wedding Stationery
Seating Chart wedding stationery for wedding reception often is considered one of the most stressful parts of wedding planning. Often couples leave it for the very last moment (as they are usually able to finalize guest list only a week or two prior to their wedding, after all RSVPs are in) not even fully realizing how much effort is required to properly make a seating chart. And of course it is the busiest time when there are still so many things left for last minute planning and this is usually not something that can be delegated to family member.
Here are some helpful tints for planning your seating chart. Hopefully these will make your tough time a bit easier and answer some most common questions you might have about seating charts.
What is exactly a Seating Chart for Wedding
A seating chart wedding stationery is a big poster with a list of guest names and table numbers on it. Guest names may be printed in alphabetical order or arranged by table number. Poster may be attached to a wall or installed on an easel fixture in the convenience place at the reception area close to the dinner hall entrance.
The visual side can vary and it is a great element to incorporate your theme. Make sure chosen style doesn’t affect chart’s readability. Use readable font styles and size. As your guests are entering the venue you will want them find their names quickly not slowing down other guests.
Remember, that having a seating chart at the entrance will also help for your guests not to get lost when leaving the room during dinner time.
Assigning tables and seats or only tables?
You should assign tables but assigning specific seats is optional. For the majority of weddings not assigning specific seats is going to work fine. However, if you are planning to have multiple meal selections you might wish to consider assigning seats.
If you have only assigned tables for your guests (but not the seats) you will have a seating chart at the entrance of the venue or a table with escort cards telling guests their individual table numbers.
At most weddings, your guests are sitting at their tables for quite a long time, which means they would definitely enjoy seating with someone they like rather, then someone whose company they do not enjoy. Usual wedding dinner will last about 90 minutes but if your dinner has six meal courses it will probably last longer which means you might want to invest a little more time into seating planning making sure you guests will enjoy their dinner company.
How many guest fit per wedding table?
Of course, this is something you’ve never dealt with before. And your caterer here will give you best advice. However here are some typical rules on arranging your seating. Standard round table ideally will accommodate 8 guests. Having less might make it a little too big and spacious, while trying to fit 10 will be slightly over. If you have square tables it will be based on table size. Check what is the recommended capacity and plan from there.
How to start the actual seating planning
You may find that when you are ready to start putting you seating chart together you do not know how to actually begin this process. First of all there are some resources online that allow you do to some virtual planning. Research the options that exist and check out if any of those will work for you. If for any reason you will find that digital approach not comfortable for you consider the old method that was checked by thousands of couples.
Have your guest names written on sticky notes. Then create a board with paper sheets for your tables (include as many as you will have) and write table numbers. Attached ‘tables’ to the boards. You may use cork board or just a big paper that you may glue your tables to. Then start planning sticking down your guest notes to each table. Rearrange as many time as needed. Do not rush! Think that every guest will enjoy your wedding much more if they spend evening in a wonderful company. It is a good idea to show your plan to your family and possibly close friends. Get their opinion; you might be surprised to hear their opinion.
Before you proceed to entering all the names into your final guest names spread sheet make sure you take a snap shot of your mock up. Your stationery designer and your caterer will thank you for having it handy as an extra guidance for them to help with planning on their part.
What to provide to Seating Chart Wedding Stationery Designer
Most couples believe, that when their final spreadsheet is done they have spent enough time on it and stationery designer should be happy to easily use it. Most common opinion is that designers will be able to import data easily from Excel file to their graphic design applications. However, be ready that many stationery designer will not want to accept your excel file. They will want you to work a little more and not only because it will make their work faster, but, because they WANT TO AVOID MISTAKES while printing your chart.
Provide guest names in the order you wish them to appear on your seating chart wedding stationery. If you want a chart organized by table, provide a plain text list with guest names ordered by table. If you wish seating chart to be designed in the alphabetical order, make sure you put guest list by last name in alphabetical order.
Double-check your list! Designer doesn’t know your guests and has no time for revising your typos. They usually copy paste information and if they do your work and help you with spotting types they still wont know the correct spelling of your guest names. Make sure guest names are written consistently, if you use ‘Mr’, ‘Mrs’, and ‘Ms’ make sure it applies to all your guests.
When all seating planning work is completed its time to order your seating chart. Nowadays many stationery studios went online, so did the-best-cards.com
Ordering seating chart wedding stationery online simplifies ordering process and saves lots of time when there is still a lot of final touches to do. If you are concerned ordering online schedule over the phone consultation and ask all the questions you might have on the product.
For example, ask what material your seating chart will be printed on, how it will be packed and shipped, what options you will have to install it (id you will be provided some velcro tape to attach it to flat surface or you only have an option of installing it on the table or easel fixture.)